Euless Public Library

Meeting Facilities

Meeting Room
Meeting Room
Meeting Room
Meeting Room

Pricing
  • $60 per hour for Euless citizens (3 hour minimum)
  • $120 per hour non-resident (3 hour minimum)
Size and Accomodations

Approximately 1500 square feet.

Accommodates a maximum capacity of 188 persons, standing or classroom style. Total of 112 persons, seated at 14 round (8 persons per) table.

Total 56 persons, seated at 14 rectangular (4 persons per) table. Use of tables and chairs included in rental fees.

Adjacent kitchen is equipped with a refrigerator, microwave, dishwasher, coffee maker, and ice machine. Renters are responsible for their own kitchen and coffee supplies and are required to pay a refundable damage deposit of $250.00.

Each person, group or organization using the Library Meeting Room will have a signed rental contract. No verbal agreement for use of the Conference room is valid. No sales shall be allowed without prior approval of the Library Administrator.

Rental Periods

The Library Meeting Room will be available on the following days and times:

  • Monday, Tuesday, and Thursday: 8 a.m. to 8:30 p.m.
  • Wednesday: 8 a.m. to 5 p.m.
  • Friday: 8 a.m. to 4 p.m.
  • Saturday: 10 a.m. to 4 p.m.
  • Sunday: 1 p.m. to 4 p.m.

All rentals are subject to a three (3) hour minimum.

No group or organization may use the Meeting Rooms for more than one meeting per month on a regularly scheduled basis.

An event reservation, though confirmed, may be canceled by the Library due to the booking of a major Library/City of Euless event, elections, and natural disasters. A full refund will be made.

Payment Policy

A signed contract and payment in full of the room charge is required to secure the room reservation. Refunds on room charges are made when the cancellation is received in writing two weeks prior to the event. If the reservation is cancelled less than two weeks prior to the events refunds will be considered on an individual basis.

Damage

A damage deposit will be assessed as follows:

  • $50 - No food or drinks to be served in Meeting Room
  • $250 - Food and drinks will be served in Meeting Room

Damage deposit is to be paid by separate check at signing of contract. The damage deposit is refundable in the event of cancellation or the absence of damage as determined by the Meeting Room Coordinator.

Renter agrees to assume all responsibility for any damages done to the premises and/or property as a result of their usage. The Meeting Room Coordinator has three regular working days following an event to determine and assess any damages. It is the responsibility of the Meeting Room Coordinator to notify the Renter of any damages during this period. Renter assumes all costs for repair and/or replacement based on the City of Euless' assessment of damages.

Rights of Renters

Renter shall not obstruct, interfere, injure or annoy other users, renters or lessees of the Library. The Library Administrator reserves the right to refuse application for the Meeting Room that will disrupt the normal use of the Library.

Renter cannot sublease or assign its contracted space to another individual, group or organization. All vendor space must be approved by the Meeting Room Coordinator and, if applicable, by the Fire Marshal. No selling, contract negotiations, money exchange, or financial transactions allowed.

Set Up/Tear Down

Renters and their vendors, including caterers, audio/visual, and decorators, must vacate promptly by the contracted time frame. Cleanup and teardown must be included in this time. Renter agrees to leave the premises in good condition which will include:

  • Clear tables of any debris or food
  • Take down all decorations and remove personal belongings
  • Clean up all obvious spills on tables and floors
  • Advise Meeting Room Coordinator of any damages

The length of time required by caterer to set up or break down for an event is included in the occupancy period of the renter.

Fire Codes

The City of Euless Fire Code prohibits candles inside the complex. Candles or other lighted devices may be used only by special permission, in writing, of the City of Euless Fire Department. Candles used for heating or cooking appliances may be used. Decorative materials must be flameproof.

No Renter shall have an attendance larger than the maximum occupancy load figures publicly posted by the Euless Fire Department.

Decorations

Nails or tacks are not to be used on Library Meeting Room walls. Loose glitter and confetti is not permitted. Decorative materials must be colored with water-soluble dyes.

Throwing rice, confetti, and rose petals is prohibited anywhere on the Euless Public Library premises. The throwing of birdseed is allowed in the parking lot areas only.

Candles or open flames of any kind are not allowed.

Alcohol

No alcoholic beverages will be allowed in the Library building or on City of Euless property.

Smoking

No smoking allowed in the Library building.

Equipment

Only City of Euless personnel or authorized representatives shall be permitted to operate any audio/visual equipment owned by the City of Euless. The use of electrical appliances or wiring, plumbing fixtures or pipe must be approved in advance by the City of Euless.

Unloading and loading of renter equipment must be done in the service area.